Landlord Property Management Spreadsheet (Google Sheets & Excel)
Google Sheets + Microsoft Excel · Light & Dark Modes
Rent Roll Ledger, Tenant Directory, Maintenance Radar & Schedule E Taxes
- Landlord Command Dashboard (Gross monthly rent, occupancy rate %, expenses & NOI)
- Property & Unit Directory (Single-family & multi-family units, bed/baths & market rents)
- Tenant & Lease Register (Contact info, lease terms, security deposits & renewals)
- Monthly Rent Roll Ledger (Payment dates, ACH/Zelle logs, late fees & overdue alerts)
- Maintenance & Repair Radar (Triage repair tickets, contractor costs & Schedule E logs)
- Companion AI Prompt Pack Included (Tenant screening & lease clause customizers)
- Light & Dark Mode Included (Google Sheets + Microsoft Excel)
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Take complete control of your rental properties, tenant leases, monthly rent collection, and maintenance requests. The DownloadSuite Rental Property Landlord OS & Tenant Lease Hub is an all-in-one property management operating system engineered specifically for DIY landlords, real estate investors, and property managers.
Stop juggling messy tenant spreadsheets, missed rent payments, and disorganized maintenance receipts. This Google Sheets and Excel system organizes your entire rental property lifecycle — from cataloging single-family and multi-family units to maintaining active tenant lease registers, tracking monthly rent rolls, logging repair tickets, and generating IRS Schedule E tax summaries.
What's Included in This System:
- Landlord Command Dashboard: High-contrast KPI cards for Gross Monthly Rent Collected ($), Portfolio Occupancy Rate (%), Operating Expenses YTD, Net Operating Income (NOI), and Overdue Rent Alerts.
- Property & Unit Directory: Catalog rental property addresses, unit numbers, bed/bath counts, square footage, baseline market rents, and occupancy statuses.
- Tenant & Lease Register: Track tenant contact details, lease start/expiration dates, monthly rent rates, security deposit escrow accounts, and renewal alerts.
- Monthly Rent Roll & Payment Ledger: Record monthly rent collections, payment dates, payment methods (ACH, Zelle, Check), late fees, and overdue balance radars.
- Maintenance & Repair Radar: Log tenant repair requests, priority tiers (Emergency, Urgent, Routine), assigned contractors, labor costs, and completion statuses.
- Companion AI Prompt Guide Included: Complete 15-module prompt guide for tenant screening, lease agreement clause customizers, late rent notice scripts, security deposit deductions, and Schedule E tax optimizations.
- Light & Dark Mode Included: High-contrast Dark Mode (Real Estate Emerald & Navy) for evening bookkeeping plus clean minimalist Light Mode.
How to Use:
- Open the Google Sheets link or native Excel workbook and enter your properties and units in the Unit Directory tab.
- Register your active tenants and lease terms in the Lease Register tab.
- Log monthly rent collections in the Rent Roll tab to monitor cash flow and automatic overdue flags.
What's inside
- Start Here Quick-Start & Landlord Bookkeeping Guide
- Rental Property Command Dashboard Tab
- Property & Unit Portfolio Directory Sheet
- Monthly Rent Roll & Payment Ledger Sheet
- Tenant & Lease Agreement Register Tab
- Companion Landlord & Property Management AI Prompt Pack (AI_PROMPT_GUIDE.md)
- Instant Google Sheets Copy Links + Native Excel .xlsx Workbooks
FAQ
Can I track both single-family houses and multi-unit apartment buildings?
Yes! The workbook is designed to handle single-family rentals, duplexes, triplexes, fourplexes, and small multi-unit apartment complexes all in one unified dashboard.
Does this help me with Schedule E tax deductions?
Yes! The expense ledger allows you to categorize all property expenditures into exact IRS Schedule E categories (Mortgage Interest, Property Taxes, Repairs, Insurance, Depreciation).
Does it work in Excel and Google Sheets?
Yes! Both native Microsoft Excel (.xlsx) workbooks and instant Google Sheets copy links in Light and Dark themes are included.